Recruiting Coordinator, Research

The mission of Thinking Machines is to build AI that extends human will and judgment.

About the Role

We are hiring a Recruiting Coordinator to accelerate our hiring efforts for Research and build a high-quality, efficient recruiting engine. You will be responsible for owning interview scheduling, improving recruiting operations, reporting, and delivering a thoughtful, high-touch candidate experience. 

What You’ll Do

Candidate Scheduling & Communication

• Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.

• Coordinate all interview logistics, from travel and expenses to room setup and technical support.

• Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process.

• Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly

• Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows

• Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed

Hiring Process, Candidate Experience, & Operations

• Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis.

• Collect, organize and audit interview feedback. 

• Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems.

Skills and Qualifications

Minimum qualifications:

• Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.

• Excellent written and verbal communication skills, especially in direct candidate communications

• Comfort adapting to different styles and approaches to recruiting for different teams, learning and pivoting quickly

• Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack

Preferred qualifications — we encourage you to apply if you meet some but not all of these:

• 1+ years in a high-volume scheduling or recruiting coordination role

• Experience with ATS, HRIS, and scheduling tools like Ashby, GoodTime, Workday, and ModernLoop.

• Experience partnering closely with recruiters and hiring managers

• Proven ability to be proactive in ambiguous situations and propose multiple solutions

• Experience supporting technical or leadership-level hiring

Logistics

• Location: This role is based in San Francisco, California. 

• Compensation: Depending on background, skills and experience, the expected annual salary range for this position is $140,000 - $200,000 USD.

• Visa sponsorship: We sponsor visas. While we can't guarantee success for every candidate or role, if you're the right fit, we're committed to working through the visa process together.

• Benefits: Thinking Machines offers generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.